Top 10 Tips for Homeschool Leaders: Board Duties

Carol Topp, the Homeschool CPA explains the 4 duties of nonprofit board members: Duty of Care, Loyalty, Compliance and Management.Top 10 Tips for Homeschool Leaders: Board duties

What does it take to be a board member of a homeschool group? Is it just attending meetings? Carol Topp, the Homeschool CPA explains the 4 duties of nonprofit board members:

Duty of Care, Loyalty, Compliance and Management.

 

This is the first part of a 5-part series on Top 10 Tips for Running a Homeschool Group, a workshop given to homeschool leaders in Wichita, Kansas. You will probably find many of the audience questions would be a question you might ask as well!

 

Each episode can be found at HomeschoolCPA.com/Podcast. In the 5 part podcast series Carol will cover:

Episode # 180 Board duties

Episode # 181 Bylaws

Episode # 182 Preventing fraud

Episode # 183 Paying Workers

I Episode # 184 Insurance and Record keeping

 

Featured Product

The  Board Manual for homeschool organizations will be very helpful to organize your board and run your homeschool organization successfully!

Author and homeschool advisor, Carol Topp, CPA, has created a Homeschool Organization Board Manual. It is a template to create a board member binder. It has:

  • A list of important documents to keep in your binder
  • Section dividers so you can organize the important papers
  • Tools to help you run your meetings smoothly including
  • A sample agenda that you can use over and over again
  • A calendar of board meetings

But this is more than just a few cover sheets for your binder. It is also a 55-page board training manual with helpful articles on:

  • Suggested Board Meeting Topic List
  • Board Duties
  • Job Descriptions for Board of Directors
  • What Belongs in the Bylaws?
  • Compensation and Benefits for Board Members
  • Best Financial Practices Checklist
  • How to Read and Understand Financial Statements
  • Developing a Child Protection Policy

Read more about the Homeschool Organization Board Manual

 

 

Tiny Homeschool Groups: Do We Need a Bank Account?

In this episode Carol Topp will explain when a tiny homeschool group might need to open a checking account. #podcastTiny homeschool groups have different challenges than large programs. They are limited on resources, volunteers, and activities. But they still have questions about legal status, money and taxes that the large homeschool organizations have.

In this 4-part podcast series, Carol Topp, CPA answers the common questions that tiny homeschool groups face. Find all the episodes at HomechoolCPA.com/Podcast

  • Episode #175 Are We a Nonprofit?
  • Episode #176 Do We Need to File Anything?
  • Episode #177 Do We Need to Pay Taxes?
  • Episode #178 Do We Need a Bank Account?

 

In this episode Carol Topp will explain when a tiny homeschool group might need to open a checking account.

  • The pros and cons of operating in cash and without a checking account
  • Warning against using a personal checking account
  • Steps to take before opening a checking account
    • Formation documents: either bylaws of Articles of Association. Samples here
    • EIN from the IRS

 

Join the Facebook group for homeschool leaders: I am a Homeschool Group Leader. 600+ homeschool leaders offer ideas, encouragement and respectful exchange of ideas. https://www.facebook.com/groups/72534255742/

Featured resource

Carol Topp, CPA has written a book just for homeschool treasurers:

Money Management in a Homeschool Organization

  • Does your homeschool group manage their money well?
  • Do you have a budget and know where the money is spent?
  • Do you know how to prevent fraud?

This 115 page book will help you to open a checking account, establish a budget, prevent mistakes and fraud, use software to keep the books, prepare a financial statement and hire workers. Sample forms and examples of financial statements in clear English are provided.

Click here for more information


Special Thanks to Our Network Sponsor -Overcomer Movie

Life changes overnight for coach John Harrison when his high school basketball team’s state championship dreams are crushed under the weight of unexpected news. When the largest manufacturing plant in town suddenly shuts down and hundreds of families begin moving away, John must come to grips with the challenges facing his family and his team. Urged by the school’s principal to fill-in and coach a sport he doesn’t know or like, John is frustrated and questioning his worth… until he crosses paths with a student struggling with her own journey.
Filled with a powerful mix of faith, a twist of humor, and a ton of heart, the Kendrick Brothers return to theaters with OVERCOMER, their newest feature following FACING THE GIANTS, FIREPROOF, COURAGEOUS, and the #1 box-office hit, WAR ROOM. The inspiring family film stars Alex Kendrick, Priscilla Shirer, Shari Rigby, Cameron Arnett, and introduces Aryn Wright-Thompson.

Opening nationwide on August 23, OVERCOMER dares to leave you filled with hope, inspired to dream, and asks the question: what do you allow to define you?

Click here to learn more!


Tiny Homeschool Groups: Do We Need to Pay Taxes?

Tiny homeschool groups have different challenges than large programs. They are limited on resources, volunteers, and activities. But they still have questions about legal status, money and taxes that the large homeschool organizations have.

In this 4-part podcast series, Carol Topp, CPA answers the common questions that tiny homeschool groups face. Find all the episodes at HomechoolCPA.com/Podcast

  • Episode #175 Are We a Nonprofit?
  • Episode #176 Do We Need to File Anything?
  • Episode #177 Do We Need to Pay Taxes?
  • Episode #178 Do We Need a Bank Account?

 

In this episode Carol Topp will explain taxes for tiny homeschool groups:

  • How a tiny homeschool group can be tax exempt without applying.
  • How tiny groups can self-declare tax exempt status with the IRS. See this blog post for details on what to say to the IRS. How to self-declare tax exempt status 
  • State income tax exemption. Go to https://www.harborcompliance.com/information/ Scroll down to your state. Select “State Startup Guide” and scroll down to “Apply for State Tax Exemption(s)”
  • The IRS annual report Form 990-N. Call IRS to get into Exempt Organization database. Here are the details of what to say when you call.
  • Sales tax for small nonprofit organizations. Go to https://www.harborcompliance.com/information/ Scroll down to your state. Select “State Startup Guide” and scroll down to “Apply for State Tax Exemption(s)”

Join the Facebook group for homeschool leaders: I am a Homeschool Group Leader. 600+ homeschool leaders offer ideas, encouragement and respectful exchange of ideas. https://www.facebook.com/groups/72534255742/

 

The IRS and Your Homeschool Organization

Does your homeschool group need to pay taxes? Could they avoid paying taxes by being a 501c3 tax exempt organization? Do you know the pros and cons of 501c3 status? Do you know what 501c3 status could mean for your homeschool group?

I have the answers for you in my book The IRS and Your Homeschool Organization. The information I share in my book has been helpful to homeschool support groups, co-ops, music and sports groups and will help you understand:

  • The benefits of 501c3 status
  • The disadvantages too!
  • What it takes to make the IRS happy
  • What your state requires
  • Why your organization should consider becoming a nonprofit corporation
  • What is the difference between nonprofit incorporation and tax exemption
  • IRS requirements after you are tax exempt

 

 


Special Thanks to Our Network Sponsor -Overcomer Movie

Life changes overnight for coach John Harrison when his high school basketball team’s state championship dreams are crushed under the weight of unexpected news. When the largest manufacturing plant in town suddenly shuts down and hundreds of families begin moving away, John must come to grips with the challenges facing his family and his team. Urged by the school’s principal to fill-in and coach a sport he doesn’t know or like, John is frustrated and questioning his worth… until he crosses paths with a student struggling with her own journey.
Filled with a powerful mix of faith, a twist of humor, and a ton of heart, the Kendrick Brothers return to theaters with OVERCOMER, their newest feature following FACING THE GIANTS, FIREPROOF, COURAGEOUS, and the #1 box-office hit, WAR ROOM. The inspiring family film stars Alex Kendrick, Priscilla Shirer, Shari Rigby, Cameron Arnett, and introduces Aryn Wright-Thompson.

Opening nationwide on August 23, OVERCOMER dares to leave you filled with hope, inspired to dream, and asks the question: what do you allow to define you?

Click here to learn more!


Tiny Homeschool Groups: Do We Need to File Anything?

Tiny Homeschool Groups - Do you need to file anything? Find out from the Homeschool CPA Podcast!Tiny homeschool groups have different challenges than large programs. They are limited on resources, volunteers, and activities. But they still have questions about legal status, money and taxes that the large homeschool organizations have.

In this 4-part podcast series, Carl Topp, CPA answers the common questions that tiny homeschool groups face. Find all the episodes at HomechoolCPA.com/Podcast

 

In this episode of the HomeschoolCPA podcast, Carol Topp discusses:

Join the Facebook group for homeschool leaders: I am a Homeschool Group Leader. 600+ homeschool leaders offer ideas, encouragement and respectful exchange of ideas. https://www.facebook.com/groups/72534255742/

 

 

Featured Product

Homeschool Co-ops:
How to Start Them, Run Them and not Burn Out

Have you ever thought about starting a homeschool co-op? Are you afraid it will be too much work? Do you think you’ll have to do it all by yourself? Starting a homeschool co-op can be easy! This book Homeschool Co-ops: How to Start Them, Run Them and Not Burn Out will give you ideas, inspiration, tips, wisdom and the tools you need to start a homeschool co-op, run it and not burn out!

Click Here to request more information!


Special Thanks to Our Network Sponsor -Overcomer Movie

Life changes overnight for coach John Harrison when his high school basketball team’s state championship dreams are crushed under the weight of unexpected news. When the largest manufacturing plant in town suddenly shuts down and hundreds of families begin moving away, John must come to grips with the challenges facing his family and his team. Urged by the school’s principal to fill-in and coach a sport he doesn’t know or like, John is frustrated and questioning his worth… until he crosses paths with a student struggling with her own journey.
Filled with a powerful mix of faith, a twist of humor, and a ton of heart, the Kendrick Brothers return to theaters with OVERCOMER, their newest feature following FACING THE GIANTS, FIREPROOF, COURAGEOUS, and the #1 box-office hit, WAR ROOM. The inspiring family film stars Alex Kendrick, Priscilla Shirer, Shari Rigby, Cameron Arnett, and introduces Aryn Wright-Thompson.

Opening nationwide on August 23, OVERCOMER dares to leave you filled with hope, inspired to dream, and asks the question: what do you allow to define you?

Click here to learn more!


Tiny Homeschool Groups: Are We a Nonprofit?

In this 4-part podcast series, Carol Topp, CPA answers the common questions that tiny homeschool groups face.

Tiny homeschool groups have different challenges than large programs. They are limited on resources, volunteers, and activities. But they still have questions about legal status, money and taxes that the large homeschool organizations have.

In this 4-part podcast series, Carol Topp, CPA answers the common questions that tiny homeschool groups face. Find all the episodes at HomechoolCPA.com/Podcast

  • Episode #175 Are We a Nonprofit?
  • Episode #176 Do We Need to File Anything?
  • Episode #177 Do We Need to Pay Taxes?
  • Episode #178 Do We Need a Bank Account?

 

In this episode of the HomeschoolCPA podcast, Carol Topp will share:

  • Should our homeschool group be a nonprofit?
  • What does it take to be a nonprofit?
  • Aren’t we just a bunch of homeschool moms?
  • How can we avoid unnecessary paperwork?
  • How can we keep this simple?

Join the Facebook group for homeschool leaders: I am a Homeschool Group Leader. 600+ homeschool leaders offer ideas, encouragement and respectful exchange of ideas. https://www.facebook.com/groups/72534255742/


 

Featured Product

The  Board Manual for homeschool organizations will be very helpful to organize your board and run your homeschool organization successfully!

Author and homeschool advisor, Carol Topp, CPA, has created a Homeschool Organization Board Manual. It is a template to create a board member binder. It has:

  • A list of important documents to keep in your binder
  • Section dividers so you can organize the important papers
  • Tools to help you run your meetings smoothly including
  • A sample agenda that you can use over and over again
  • A calendar of board meetings

But this is more than just a few cover sheets for your binder. It is also a 55-page board training manual with helpful articles on:

  • Suggested Board Meeting Topic List
  • Board Duties
  • Job Descriptions for Board of Directors
  • What Belongs in the Bylaws?
  • Compensation and Benefits for Board Members
  • Best Financial Practices Checklist
  • How to Read and Understand Financial Statements
  • Developing a Child Protection Policy

Read more about the Homeschool Organization Board Manual


Special Thanks to Our Network Sponsor -Bridgeway Academy!

Bridgeway Academy was founded in 1989 in response to the need for more freedom in education as well as the protection that accreditation offers for homeschooling families. Since then, more than 30,000 K–12 students, and many charter and brick-and-mortar schools, have made Bridgeway Academy their trusted education partner.

As part of our commitment to personalized homeschooling, we are proud to offer both secular and Christian options for homeschool families, charter schools, state organizations, co-ops, athletic organizations, arts schools, and others who seek flexible education options for their families.

Click here to learn more!


Military Homeschool Families: An Asset to Your Group

A military family can be an asset to your homeschool group. Find out more on this week's podcast with the Homeschool CPA!

A military family can be an asset to your homeschool group. Find out how from homeschool leader Melissa Robb and School Liaison Officer at Newport, RI Naval Base, Pamela Martin. These two ladies have a heart for helping homeschool military families and you’ll learn the benefits of inviting them into your group.

In this episode of the HomeschoolCPA podcast, Carol Topp will share:

  • How to host a welcome meeting for military families
  • What information a military family needs form local homeschoolers
  • The benefits of befriending a military family including friends worldwide!
  • How can a homeschool leader make a connection on base
  • What is the role of a School Liaison Officer and how can a homeschool group work with him/her

 

 

 

 

 

 

 

Create a Nonprofit Organization for Your Homeschool Community

A pre-recorded webinar for homeschool groups that covers:

  • The difference between a business and a nonprofit
  • What are the advantages and disadvantages of being a nonprofit
  • Forming a board: who can be one it, what do they do, etc.
  • Creating bylaws
  • Drafting a budget
  • Setting up a bank account
  • Forming a nonprofit corporation in your state
  • The timeline to get this all done
  • The expense to accomplish this

For more information visit Homeschoolcpa.com/CreateNP

 

Military Families: How Homeschool Leaders Can Help

Learn how homeschool leaders can help military families connect in this podcast from the Homeschool CPA. #homeschoolHomeschool leader Melissa Robb was never in the military, but she developed a heart for homeschool military families moving to her area. Listen as she tells Carol Topp about how she helped military families with information, connections and friendship.

In this episode of the HomeschoolCPA podcast, Carol Topp will share:

  • How to welcome a military family moving to your area
  • The struggles that military homeschool families face
  • How homeschool leader Melissa Robb developed a heart for military families
  • What do homeschool military families need most
  • What time does it take to help military families
  • What can a homeschool leader to do help military families

 

 

 

In her webinar 501c3 Application for Homeschool Nonprofits Carol Topp, CPA will share her tips and secrets from preparing over 150 applications for 501c3 tax exempt status

You will learn:

  • What is needed before applying for tax exempt status
  • The cost and steps to take
  • An explanation of the IRS Form 1023-EZ line-by-line. This will be the crux of the webinar
  • Tips on filing the IRS Form 1023-EZ
  • What filings may be required by your state (in addition to the IRS)
  • How you could avoid applying at all, yet still get all the advantages of 501c3 status

After the webinar you will be equipped to file on your own the IRS Form 1023-EZ, saving you hundreds of dollars for professional help.

More information at HomeschoolCPA.com/501c3APP

Special Needs Resources for Homeschool Co-ops

In todays episode Faith Berens, the Special Needs Consultant at the Home School Legal Defense Association (HSLDA), shares several form resources to help you understand a special needs child in your homeschool co-op. #Podcast #HomeschoolAs a homeschool leader you may need form resources to help you understand a special needs child in your homeschool co-op. Faith Berens, the Special Needs Consultant at the Home School Legal Defense Association (HSLDA), shares several resources with host Carol Topp in today’s episode.

• HSLDA’s list of resources https://hslda.org/content/strugglinglearner/default.asp
KeyMinistry.org Download their free toolkit
• Joni And Friends
• CLC Network. Books for children with autism
• Let All the Children Come to Me by MaLesa Breedon
• Access Ministry downloads such as “20 Ways to Calm a Child”

Home School Legal Defense Association (HSLDA) has Special Needs Consultants for members.

Compassion, HSLDA’s charitable foundation, has grants for special needs and hardship needs including therapy and equipment.

Group services attorney Darren Jones can address Americans with Disabilities Act (ADA) compliance and legal questions.

Faith Berens can be reached at SpecialNeeds@HSLDA.org

 

Featured Product

Homeschool Co-ops:
How to Start Them, Run Them and not Burn Out

Have you ever thought about starting a homeschool co-op? Are you afraid it will be too much work? Do you think you’ll have to do it all by yourself? Starting a homeschool co-op can be easy! This book Homeschool Co-ops: How to Start Them, Run Them and Not Burn Out will give you ideas, inspiration, tips, wisdom and the tools you need to start a homeschool co-op, run it and not burn out!

Click Here to request more information!

Special Needs Children in a Homeschool Co-op

In this episode, Faith Berens explains to host Carol Topp how a homeschool co-op can welcome a child with special needs. #Homeschool #PodcastSpecial needs children can be a challenge for a homeschool group leader. In this episode, Faith Berens, Special Needs Consultant at the Home School Legal Defense Association (HSLDA) explains to host Carol Topp how a homeschool co-op can welcome a child with special needs.

In this episode of the Homeschool CPA podcast, Faith shared:

• All children want to feel welcomed
• Tips for accommodating a child with special needs including using intake forms and having a pre-visit time
• Why asking “How can we support you?” is so helpful to a parent
• A helpful book to read aloud to children, Just the Way I am: God’s Good Design and Disability
• A resource for homeschool leaders Homeschooling Children with Special Needs by Sharon Hensley
• The website Understood.org has helpful videos and a podcast

HSLDA’s list of resources https://hslda.org/content/strugglinglearner/default.asp

Faith Berens can be reached at SpecialNeeds@HSLDA.org

The next episode (#172) Faith will share some more resources and practical tools for homeschool leaders to help families of children with special needs.

 

Featured Product

Homeschool Co-ops:
How to Start Them, Run Them and not Burn Out

 

Have you ever thought about starting a homeschool co-op? Are you afraid it will be too much work? Do you think you’ll have to do it all by yourself? Starting a homeschool co-op can be easy! This book Homeschool Co-ops: How to Start Them, Run Them and Not Burn Out will give you ideas, inspiration, tips, wisdom and the tools you need to start a homeschool co-op, run it and not burn out!

Click Here to request more information!

Converting a Business to a Nonprofit: Tax Exempt Status

Carol Topp, CPA explains the basics of a nonprofit organization. In this third episode Carol discusses 501c3 tax exempt status.Some homeschool groups that started as a for-profit business want to convert to a nonprofit organization. Most of these nonprofit organization also want 501c3 tax exempt status from the IRS as well.

In this 3-part podcast series Carol Topp, CPA has explained the basics of a nonprofit organization and how to form a nonprofit corporation. In this third episode Carol discusses 501c3 tax exempt status.

The first two episodes (#168 and 169) can be found at HomeschoolCPA.com/Podcast

In this episode, Carol will discuss:

  • The benefits of tax exempt status
  • The application process and Forms 1023-EZ and 1023.
  • Time and cost to apply for 501c3 status
  • A successor to a for-profit entity must use IRS Form 1023 (not the shorter 1023-EZ) to apply for 501c3 status.

 

In the podcast Carol mentioned her book, The IRS and Your Homeschool Organization. It will be very helpful as you apply for 501c3 tax exempt status.

 

Featured Product

Webinar recording on Creating a Nonprofit for Your Homeschool Community

This webinar recording is helpful for both new nonprofits, or if you’re unsure if your group is a nonprofit, or for a business wanting to convert to a nonprofit.

The webinar runs about 90 minutes and covers:

  • The difference between a business and a nonprofit
  • What are the advantages and disadvantages of being a nonprofit
  • Forming a board: who can be one it, what do they do, etc.
  • Creating bylaws
  • Drafting a budget
  • Setting up a bank account
  • Forming a nonprofit corporation in your state
  • The timeline to get this all done
  • The expense to accomplish this

The cost is only $10!

For more information visit HomeschoolCPA.com/CreateNP

 

In the podcast I mentioned my book, The IRS and Your Homeschool Organization.

The IRS and Your Homeschool Organization

Does your homeschool group need to pay taxes? Could they avoid paying taxes by being a 501c3 tax exempt organization? Do you know the pros and cons of 501c3 status? Do you know what 501c3 status could mean for your homeschool group?

I have the answers for you in my book The IRS and Your Homeschool Organization. The information I share in my book has been helpful to homeschool support groups, co-ops, music and sports groups and will help you understand:

  • The benefits of 501c3 status
  • The disadvantages too!
  • What it takes to make the IRS happy
  • What your state requires
  • Why your organization should consider becoming a nonprofit corporation
  • What is the difference between nonprofit incorporation and tax exemption
  • IRS requirements after you are tax exempt